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employee attendance management system

5 Surprising facts about employee attendance management system

from  Unit4 Prosoft June 1, 2022 | 4 min read

If you're still using a manual employee attendance management system, you might want to consider switching to an automated one.

Did you know that employee attendance management systems can actually help improve employee productivity and engagement?

Here are some surprising facts that might convince you about employee attendance management systems:

1. Employee attendance through tracking software is directly correlated to profitability.

A  Gallup research study has found that highly engaged workplaces can claim 41% lower absenteeism, 40% fewer quality defects, and 21% higher profitability.

Not only does absenteeism and tardiness contribute to lost productivity, but it can also have a negative impact on morale. By reducing tardiness and absenteeism, employee attendance management systems can help businesses improve their bottom line.

By tracking employee attendance patterns, businesses can identify issues early and take steps to address them. For example, if an employee consistently arrives late for work, the system can trigger a warning or notification to the employee's supervisor. In some cases, the system can even automatically deduct pay for late arrivals..

2. Employee attendance management system boosts workplace morale.

A key part of maintaining a happy and productive workforce is ensuring that employees are held accountable for their attendance. When there’s no effective employee attendance management system in place, employees may slack off or call in sick when they're not really sick, affecting team morale.

By implementing an employee attendance management system, businesses can help to improve team morale. The software helps create a culture of transparency, where employees can monitor and access their time and attendance data. Plus, the system can also help companies to identify patterns of absenteeism, which can then be addressed with targeted interventions. 

3. Switching from manual to automatic saves employers time and money.

According to Founder space, employers spend an average of seven minutes per time card or employee. Imagine calculating payroll for 50 employees manually–that’s 350 minutes or 5 hours.

With an employee management  system, employees can clock in and out with the touch of a button. The HR technology automatically calculates the hours worked, eliminating the need for manual data entry and computations. 

As a result, businesses can  significantly reduce potential data errors and the amount of time spent on payroll each week. 

4. Only 19% of employers track the time of workers

In a recent time tracking study, it has been found that only about 19% of employers track the time of salaried workers. 

The study also found that companies are more likely to track the time of hourly workers, with nearly half of all employers using some form of time tracking for this group. 

These findings show that the majority of companies don’t know how much time employees spend doing real work. 

There could be several reasons employers don’t track the time of salaried workers. For one, it can be difficult to accurately measure the amount of time that someone works. Salaried workers are  less likely to clock in and out for breaks, and may work more irregular hours than hourly workers. 

However, tracking the time of salaried workers can help employers identify any areas where they could be more productive. The good news is employee attendance has made it possible for employees to track their time or even clock in and out.

5. 80% of employee timesheets contain errors.

According to a Harvard Business Review study, a startling 80% of employee timesheets contain errors. This can be a huge problem for businesses, as incorrect timesheets can lead to payroll issues and inaccurate record-keeping. 

There are many reasons why employees make mistakes on their timesheets. It’s either they simply forget to clock in or out or they’re not fully aware of the company policies regarding breaks and overtime. 

Here’s the catch: the employee attendance management system offers a convenient, automated solution to time tracking. It records and collects time records real-time, ensuring accurate and fast payroll processing. 

Conclusion

With so many boxes ticked, it’s no wonder that businesses prefer an employee attendance management system. The employee attendance software is a great help to gain visibility into your workforce’s time and attendance.. 

If you are looking for a trusted attendance management software, have a look at Unit4 Prosoft. Our HRMS solution comes with an HR module that gives you a 360-degree view of your workforce’s working days or weeks.

Unit4 Prosoft

Unit4 Prosoft have been serving customers in Asia for 30 years and is trusted by over 1,000 businesses across the APAC region in the manufacturing, healthcare, retail, construction, and professional services industries. Unit4 Prosoft HRMS has modules that support every aspect of your HRMS programs and allows you to manage people’s entire hire-to-retire cycle with a central control center and database. Your people get the flexibility and freedom to have what they need—how, when and where they need it.