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recruitment process

8 ways HRMS simplifies the recruitment process

from  March 2, 2022 | 5 min read

The recruitment process can be tedious and time-consuming. Hiring the wrong person for the job may cause problems in future operations, affect employee morale, or worse, damage the reputation of your company.

In this article, you will learn eight ways how the Human Resource Management System (HRMS) helps simplify the recruitment process. Before that, let us touch on some of the basics.

What do companies gain from implementing HRMS?

HRMS offers numerous benefits for any company wanting to streamline its recruitment process while lowering costs, increasing productivity, and minimizing the risk of discrimination lawsuits.

Through this software solution, HR managers can save time and frustration with the many manual steps required in managing recruitment.

How HRMS simplify the recruitment process

1. Make the right people easily accessible

Many hiring managers find it difficult to weed through resumes, cover letters, and applications during the recruitment process. These documents can get lost among other files, causing them to forget about the candidates they reviewed initially.

HRMS lets recruiters publish job opportunities on multiple online platforms. This functionality not only allows users to gather applications easily but also enables them to access a wide talent pool.

2. Improve communication with applicants 

Human resource professionals can answer questions and provide the necessary information applicants need directly via the HR software portal. 

Hiring managers also benefit from HRMS since every submission includes contact information. They can track down a candidate for more information during the recruitment process.

3. Increase efficiency

The recruitment process involves a lot of manual activities that can impede the efficiency of hiring managers. 

By automating them, HR teams can save time and resources on background checks, interview scheduling, email sending, and other mundane recruitment tasks.

Not only does HRMS automate almost every step in the hiring process, but it also provides users with faster access to HR services. 

The employee self-service (ESS) feature, in particular, gives employees more control on their personal information, freeing HR managers’ time for more strategic work.

4. Streamline communication with employees

With human resource management systems in place, companies can improve internal communication. 

Most HR solutions integrate with email and collaboration platforms, allowing HR professionals to cascade information throughout the organization easily.

For instance, your company has open positions and you encourage current employees to apply. Instead of calling qualified internal candidates, HR administrators can send out customized, automated company-wide emails. 

chat boxes


5. Obtain comprehensive data

HR management software lets recruiters save time from scanning through a pile of printed CVs because everything is stored in the system electronically.   

HRMS integrates with an applicant tracking system (ATS), which collects and stores resumes in a database. It also allows recruitment specialists to track and filter job applications and manage job postings.

6. Enhance compliance

The last thing any HR manager wants is for their company to become a "test case" for a lawsuit because of unstructured and biased hiring.

One area where HRMS greatly helps is handling recruitment bias. For example, recruiters can control the transparency of feedback on candidates. Some HR technologies also offer the option to blind CVs, eliminating age, race, gender or religion discrimination.

7. Increase productivity

The primary goal of any HR department is to maximize hiring productivity so they can fill open positions as quickly as possible without sacrificing the quality of their hires. It takes time and resources for companies to find, interview, and hire job applicants which are often wasted when resumes are submitted through traditional methods. 

HRMS improves this process by allowing recruiters to narrow their focus to only those candidates who meet all requirements, saving them hours upon hours of precious time that would otherwise be spent sifting through piles of irrelevant information.

8. Improved job requisitions

Last but not least, HRMS allows you to create job requisitions for each open position as well as organize and store all resumes that come in from both internal and external applicants. 

The software not only frees you up from filing away candidate resumes based on qualification but also improves your job requisitions. 

HR systems allow you to see at a glance what positions are open, which jobs need to be filled immediately and which candidates match up best with certain roles. 

This way you can quickly determine who is the most qualified and should be given first dibs when openings occur.

HRMS recruitment process



Since HRMS streamlines the recruitment processes, hiring the right people becomes easier for managers and the people using it. If you are someone who is looking to improve efficiency, increase productivity and reduce costs, then investing in an HR solution is the way to go.

However, selecting the best HRMS for your business can also be tricky. Unit4 Prosoft is a good software choice as it offers a one-stop solution for all your HR needs–recruitment, payroll, time and attendance, employee training, and more.

Unit4 Prosoft

Unit4 Prosoft have been serving customers in Asia for 30 years and is trusted by over 1,000 businesses across the APAC region in the manufacturing, healthcare, retail, construction, and professional services industries. Unit4 Prosoft HRMS has modules that support every aspect of your HRMS programs and allows you to manage people’s entire hire-to-retire cycle with a central control center and database. Your people get the flexibility and freedom to have what they need—how, when and where they need it.