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Tips for simplifying the employee onboarding process

Tips for simplifying the employee onboarding process

from  Unit4 Prosoft February 7, 2022 | 5 min read

Not all corporations have an efficient employee onboarding process. However, most businesses have recognized its significance and are gradually implementing onboarding procedures. 

If you have yet to begin implementing an effective employee onboarding program, this article is for you.

What exactly is employee onboarding?

The definition of "employee onboarding" varies from one company to another. Some HR managers see it as a process that involves new hire paperwork and company policy documents, while others consider it a procedure with several steps—from the offer of employment to background screening and start date. 

Why is efficient onboarding important?

Employee onboarding begins once a successful candidate receives a job offer. Since this is where the first official interaction with the employee happens after a series of interviews, companies should have a solid onboarding process in place. 

If the onboarding process does not go smoothly, the new recruit may develop a negative impression of the company. Furthermore, a poor employee onboarding procedure may prompt an employee to reconsider joining the organization. 

Studies show that nearly 33% of new hires start looking for a new job within the first six months and 23% of employees before their first work anniversary.

A successful employee onboarding process can instill confidence in your new workers. It helps them get acclimated to their new roles and work environment without difficulty and comprehend the company's mission and culture.

How do we make sure that new employees are accompanied efficiently?

Having a checklist makes the process of onboarding new employees much easier.  Before you do anything else, perform a background check first. As a company owner, it is your duty to safeguard your customers and staff. It's important to get the new hire's schedule in place so they know what they'll be doing and to go through their duties with them. Get them up to speed in the first week so they can get acclimated.

Besides this, you need to make sure the employee knows what he or she is expected to do. Send an email to the employee outlining the responsibilities, expectations, and other aspects of the position. 

As the last step, you may also be required to address any queries the new employee may have. Filling out all of the employment paperwork ahead of time can help you save time on your first day. In light of the fact that new recruits might be apprehensive on their first day, an introduction to the team and an explanation of how things function can help them feel more at ease.

Finally, ensure that the employee's work environment is set up appropriately. This might include things like cleaning the area, repairing the necessary equipment, and so forth.

Image of a checklist


What are the benefits of using an employee onboarding system?

Employers can ensure smooth onboarding through employee onboarding software. The HR solution comes with an employee onboarding panel, a standard software feature that lets teams interact with one another and keep tabs on each employee's progress. 

Employee onboarding software also takes care of the paperwork while HR departments focus on greeting new hires.

In addition to sending background checks on schedule, an employee onboarding program may aid you. 

Features of onboarding software for new employees

Maintaining employee compliance has never been easier with onboarding software. With the most up-to-date forms and instructions, your staff won't have any problem filling them out.

Using such a software solution also saves you a lot of time and paperwork. Employees can save all of their documentation in a single location and easily move data across forms. 

HR managers can also automate background checks for new hires. Once the new recruit has authorized the background check and the findings are in, the program automatically informs your team.

Automated background check


Now is the time to simplify your onboarding process

Training new hires is a large element of human resources. On the other hand, onboarding is frequently more difficult than it seems. Having a streamlined onboarding process ensures that your new workers have the resources they need to succeed.

Check out Unit4 Prosoft today to ease the transition and have a smooth onboarding experience for your new employees. 

Unit4 Prosoft

Unit4 Prosoft have been serving customers in Asia for 30 years and is trusted by over 1,000 businesses across the APAC region in the manufacturing, healthcare, retail, construction, and professional services industries. Unit4 Prosoft HRMS has modules that support every aspect of your HRMS programs and allows you to manage people’s entire hire-to-retire cycle with a central control center and database. Your people get the flexibility and freedom to have what they need—how, when and where they need it.